PURPOSE AND SCOPE
This Policy lays out the Company’s obligations with regards to customers and contractors personal data usage and the rights on how their data is protected. The EU has published the new General Data Protection Regulations to come into force in May 2018, and will work alongside or replace the Data Protection Act.
Under the GDPR, the data protection principles set out the main responsibilities for organisations.
Article 5 of the GDPR requires that data shall be:
- a) processed lawfully, fairly and in a transparent manner;
- b) collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;
- c) adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
- d) accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;
- e) kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals; and
- f) processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.
What information do we collect about you?
Oxford Analytical Ltd collects and holds information provided in order to fulfill contracts.
This may include information such as:
- Company Name and Address(es)
- Employee names and contact information (phone, email etc)
- Bank Details
- VAT Number and Company Number
- Product information for the purposes of carrying out contracted work
- Safety data in relation to products we use, test or services provided to us
How do we use your information?
We collect information in order to provide a service, as part of this service company information such as name, address and the representative employee name and any provided product names will be used within our Study Plans, Reports and raw data. These documents are treated as confidential and will be approved by you. Code names may be used where preferred. These documents are made available to auditors (such as the MHRA) for regulatory purposes only. This information will not be shared with any other third parties.
We collect safety data (i.e SDS data) on products purchased by us or provided to us in order to ensure the safety of employees and contractors on site.
We will not sell, share or hire out your information to anyone unless this is agreed as part of the service we are providing or for legal purposes.
Access to your information
You have the right to request a copy of the information we hold about you. This may be requested in writing at any time.
To ensure your information is up to date you may ask us to correct it at any time.